The City of Monticello, Iowa
IN THE NAME AND BY THE AUTHORITY OF THE CITY OF MONTICELLO, IOWA
RESOLUTION #2020-116
Resolution to approve purchase of a used Lanier 5055sp Multi-Function Device (Copier) for City Hall in the amount of $3,500.00
WHEREAS, the Multi-Function Device used at City Hall is falling into disrepair and new replacement parts are no longer available, and
WHEREAS, City operations require a dependable Multi-Function Device and the current device has created issues over the last number of months, the last two months being the worst, particularly when it comes to printing utility bills, resulting in great waste of misprinted utility bills and much wasted time on the part of the Deputy City Clerk, and
WHEREAS, the City received pricing from three reputable firms and the City Clerk’s Office recommended to move forward with the new Lanier MP4055sp at a cost of $4,804, and
WHEREAS, the Administration Budget will likely have enough funds in the FY 21 budget to cover this expense with the worst-case scenario being the future amendment of the budget to account for this expense, and
WHEREAS, the Council finds, based upon input from the City Clerk that the proposed purchase is a necessity and that said purchase of the used Lanier 5055sp would be a better buy, therefore, be approved.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Monticello, Iowa does hereby authorize the purchase of a used Lanier 5055sp Multi-Function Device (Copier) for City hall at a cost of $3,500 from Koch Office Group.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and caused the Great Seal of the City of Monticello, Iowa to be affixed hereto. Done this 2nd day of November, 2020.
Brian Wolken, Mayor
Attest:
Sally Hinrichsen, Monticello City Clerk