Regular Council Meeting
September 16, 2024, 6:00 P.M.
Community Media Center
Mayor Wayne Peach called the meeting to order. Council present were: Josh Brenneman, Dave Goedken, Candy Langerman, Mary Phelan, Jake Ellwood and Scott Brighton. Also present were City Administrator Russell Farnum, City Clerk Sally Hinrichsen, Library Director Faith Brehm, Public Works Director Nick Kahler, Ambulance Director Lori Lynch, Water/ Wastewater Supt. Jim Tjaden and Police Chief Britt Smith. City Engineer Colton Ingles arrived shortly after meeting started. The public was invited to attend the meeting in person, or to participate in the meeting electronically via “Zoom Meetings” or “Facebook” and were encouraged to communicate from the chat or message.
Langerman moved to approve the agenda; Ellwood seconded, roll call was unanimous.
Phelan moved to approve the consent agenda; Ellwood seconded. Roll call was unanimous.
Phelan moved to approve Resolution #2024-134 Approving FY 2023-2024 Annual Financial Report, Ellwood seconded. Roll call was unanimous.
Goedken moved to approve Resolution #2024-135 Approving Preconstruction Agreement between the IDOT and the City of Monticello in Re: Highway 38 and Shover Drive Paved Fillet Project, Ellwood seconded. Roll call was unanimous.
Langerman moved to approve Resolution #2024-136 Approving Change Order #3 and Change Order #4, in the increased amounts of $150.00 and $14,411.95, respectively, as were submitted by Eastern Iowa Excavating & Concrete, LLC related to the N. Chestnut Street Reconstruction Project, Brighton seconded. Roll call was unanimous.
Brighton moved to approve Resolution #2024-137 Approving Pay Request #5 and release of retainage to Eastern Iowa Excavating & Concrete, LLC, Re: N. Chestnut Street Reconstruction Project in the amount of $53,473.16, Ellwood seconded. Roll call was unanimous.
Brighton moved to approve Resolution #2024-138 Approving Pay Request #5 to Bill Bruce Builders, Inc., Re: Wastewater Treatment Plant Improvement Project in the amount of $393,830.75, Langerman seconded. Roll call was unanimous.
Brenneman moved to approve setting the assessment rates to match the actual bid amounts and setting the interest rate for assessments at 5%; and further approving Resolution #2024-139 Accepting work covering the N. Chestnut Street Reconstruction Project and Ordering the Preparation of the Final Plat and Schedule of Assessments, Goedken seconded. Roll call was unanimous.
Due to numerous conflicts, no action was taken to schedule a special meeting for September 30, 2024 at 6:00 P.M., to tour some city facilities. .
Brehm reported the seals on the handicapped mechanism for the outer doors at the Library are broken and need to be replaced. If she replaces the handicapped mechanism on the inner Library door at the same time, there would be a savings of $1,500. Langerman moved to accept the Library door repair proposal from Basepoint Building Automations. Phelan seconded, roll call unanimous.
Farnum reported staff has been busy with the Auditors here last week and will be back again this week. He has also spent a lot of time on an HR issue.
Farnum reported that he and the Airport FBO will be meeting with FAA tomorrow during the pavement inspection.
Farnum reported that Park & Rec Director Jacob Oswald advised that the contractor plans to replace the flooring at the Austin Smith Playground this week and it will remain closed until next weekend. Everyone is asked to stay off the playground to allow the flooring to adhere.
Hinrichsen advised she has been busy with the auditors and has nearly completed the Annual Urban Renewal Report, which will be on the next Council meeting.
Kahler reported they are getting the tree stumps removed at the Cemetery, so the new trees that will arrive in the next couple of weeks can be planted. Kahler also reported that leaf pickup will begin on October 7th and run thru November 21st weather permitting. Leaves are to be raked to the curb and not into the City streets.
Smith stated he sent an email related to a recent incident, with an investigation summary and asked Council to contact him if they had any questions.
Tjaden advised Eastern Iowa will be in town to work on water valves on 5th Street and the intersection of N. Chestnut and 6th Street.
Tjaden also reported that two wells are down so they can replace the chlorinator pumps.
Brehm gave an update on activities happening with the Library in the next two weeks.
Lynch reported the full-time EMT started and is doing well. Also the truck committee met and will have a report at the next meeting.
At the Work Session, Farnum distributed a Priority Goal Setting and Implementation Work Plan. No action was taken.
Phelan moved to adjourn the meeting at 6:44 P.M.
Wayne Peach, Mayor
Sally Hinrichsen, City Clerk/Treasurer