Regular Council Meeting – Official
November 20 2017 – 6:00 P.M.
Community Media Center
Mayor Dena Himes called the meeting to order. Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange and Police Chief Britt Smith.
Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.
Yeoman moved to approve the consent agenda, Wolken seconded, roll call unanimous.
Mayor Himes opened the public hearing on proposed easement between the City of Monticello and Gary and Angela Larson, and their successors, on City of Monticello property, located at the Monticello Regional Airport. Herman reported that he had received a comment indicating that seepage fields were not to be farmed over but advised that Gary Larson had informed him that the County was ok with the proposed easement. No additional comments were received by staff prior to the meeting. Mike Kraus was present at the meeting for other agenda items and was asked about the rules related to farming over seepage fields. He indicated that he had installed the system for Larson some years ago and that about half of the Larson seepage field was on City property and half was on Larson property. He indicated that today, it would be a violation of State rules to farm over a seepage field. Herman reviewed the proposed easement. Mayor Himes closed the public hearing. Wolken moved to approve Resolution #17-136 Approving Easement Agreement between the City of Monticello and Gary and Angela Larson, and their successors in interest, on City of Monticello property located on the grounds of the Monticello Regional Airport; subject to the County Sanitarian approval to allow farming over the easement area and compensation of $100.00 for the easement rights, Goedken seconded, roll call unanimous.
Mayor Himes opened the public hearing on the proposed amendment to Boulders Development Agreement which provided for grant payments related to Hotel/Motel tax receipts to be paid bi-annually instead of annually. No public comments were received, and City Staff reported that they had not received any oral or written comments. Herman reviewed the proposed amendment to Boulders Development Agreement. Mayor Himes closed the public hearing. Goedken moved to approve Resolution #17-137 to approve Amendment to Development Agreement between the City of Monticello and Boulders Inn Monticello, L.L.C., Russ seconded. Roll call vote, Goedken, Russ, Paulson, Lux and Wolken voted aye and Yeoman abstained. Motion carried.
Mayor Himes opened the public hearing on the proposed approval of Small Cell Site Lease Agreement, as amended, between US Cellular and the City of Monticello. No public comments were received, and City Staff reported that they had not received any oral or written comments. Herman reported that the amendment was related to US Cellular’s desire to move some antennas from tripods located on the amphitheater roof to the underside of the amphitheater and that said modification was agreed to by the Fair. The amendment will allow for future modifications such as this to be done by way of a letter of agreement or signed set of plans. Mayor Himes closed the public hearing. Wolken moved to approve Resolution #17-138 Approving Lease Agreement between the City of Monticello and USCOC (US Cellular) related to small cell sites at the City Park/ Fairgrounds, as amended, Russ seconded, roll call unanimous.
Herman reported that two parcels were created to facilitate a land sale with Ray Heeren family, both parcels being located within the two-mile jurisdiction of the City. Goedken moved to approve Resolution #17-139 Approving Plat of Survey to Parcels 2017-86 and 2017-87, seconded by Russ, roll call unanimous.
Herman reported that two other parcels were created to facilitate an additional land sale with Ray Heeren family, both parcels being located within the two-mile jurisdiction of the City. Goedken moved to approve Resolution #17-140 Approving Plat of Survey to Parcels 2017-88 and 2017-89, seconded by Russ, roll call unanimous.
Herman reported that three parcels were created to facilitate the construction of a new Jones County Jets facility off the end of John Drive, Parcel 2017-91, 2017-92, and 2017-93. If and when Parcel 2017-93 is developed, with a stand-alone building, John Drive would need to be extended over and across Parcel 2017-92. Wolken moved to approve Resolution #17-141 Approving Plat of Survey to Parcels 2017-91, 2017-92 and 2017-93, seconded by Lux; Roll call vote, Wolken, Lux, Goedken, Paulson and Russ voted aye and Yeoman abstained. Motion carried.
Herman reported that parcel 2017-48 joins two adjacent lots on N. Maple that are owned by Jim and Jan Siebels. Russ moved to approve Resolution #17-142 Approving Plat of Survey to Parcel 2017-48, seconded by Goedken, roll call unanimous.
Herman reported that parcel 2017-90 incorporates Oak Street lots with the larger lot located behind the Oak Street lots, same making up the Mike Kraus condominium development. Goedken moved to approve Resolution #17-143 Approving Plat of Survey to Parcel 2017-90, seconded by Wolken, roll call unanimous.
Herman reviewed the parcels associated with the proposed severance of property from the City, owned by Olive Consuelo Shover and Donald R Holmes and Mike Kraus near Hwy 151. Wolken questioned if made sense to maintain those parcels lying west of the highway surveyed and kept in the City limits. Yeoman moved to approve Resolution #17-144 Approving severance of Shover/Holmes and Kraus property from the City of Monticello and authorizing Mayor to execute Severance Agreement, Russ seconded, roll call unanimous.
Herman reviewed annual TIF appropriations as set out in previously approved development agreements.
Goedken moved to approve Resolution #17-145 Appropriating funds necessary to meet the City’s Obligation to Robert “Bud” Johnson under the Development Agreement dated February 15, 2010, Russ seconded; roll call unanimous.
Yeoman moved to approve Resolution #17-146 Appropriating funds necessary to meet the City’s Obligation to MC Industries under Development Agreement dated August 2, 2010, Russ seconded; roll call unanimous.
Wolken moved to approve Resolution #17-147 Appropriating funds necessary to meet the City’s Obligation to Innovative Ag. Services under Development Agreement approved by Resolution #10-18 dated February 15, 2010, Russ seconded; roll call unanimous.
Russ moved to approve Resolution #17-148 Appropriating funds necessary to meet the City’s Obligation to Althoff Properties, LLC per Development Agreement approved by Resolution
#11-56 dated April 18, 2011, Wolken seconded; roll call unanimous.
Yeoman moved to approve Resolution #17-149 Appropriating funds necessary to meet the City’s Obligation to Kardes Inc. per Development Agreement dated March 17, 2014, Russ seconded; roll call unanimous.
Russ moved to approve Resolution #17-150 Appropriating funds necessary to meet the City’s Obligation to Boulders Inn Monticello per Development Agreement approved by Resolution
#15-86 dated October 5, 2015, Wolken seconded; Roll call vote, Russ, Wolken, Goedken, Paulson and Lux voted aye and Yeoman abstained. Motion carried.
Goedken moved to approve Resolution #17-151 Appropriating funds necessary to meet the City’s Obligation to B & J Hauling & Excavation per Development Agreement approved by Resolution #17-111 dated October 2, 2017, Russ seconded; roll call unanimous.
Herman reviewed the proposed TIF certification for FY 2019 and staff recommends the certification of $730,000. Russ moved to approve Resolution #17-152 Approving FY 2019 TIF Certification, Yeoman seconded; roll call unanimous.
Goedken moved to approve Resolution #17-153 Approving FY 2016-2017 Annual Urban Renewal Report, Wolken seconded, roll call unanimous.
Herman informed the Council of a request for City investment in the purchase and removal of the last of the small homes located along E. Oak Street near the Kraus condominium development. Mike Kraus explained that the removal of the last house would clean up the area and that the home would be gone by the end of the year. Fidelity Bank will own the lot and as they own the adjacent lot to the east they will now have a buildable lot. Goedken moved to approve Resolution #17-154 to approve City Cost share with regard to purchase and removal of property located at 418 E. Oak Street, Monticello, Iowa, to be paid with MDC funds when said fund is replenished after the future closing on the 224 N. Chestnut property, previously sold to Norm Zimmerman with a planned closing date in the fall of 2018, seconded by Yeoman, roll call unanimous.
Russ moved Ordinance #708 amending Monticello Code of Ordinances 65.02 “Stop Required” and “Yield Required” second reading and in title only, Wolken seconded, Roll call unanimous.
Goedken moved Ordinance #709 providing for the division of taxes levied on taxable property in the 2017 Addition (Amendment #2) to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, second reading and in title only, Russ seconded, roll call unanimous.
LaGrange reviewed the proposed 2017-18 street repair bid packages. Bid package #4 is related to brick street repairs and may require involvement of the City Engineer. Bid package #5 is related to Varvel and Linden Streets and may also require input from the City Engineer. Gary Pratt, 432 Bradview Ct. stated that S. Gill Street was very deteriorated and needed attention. Herman stated that the City Engineer was working on street reconstruction estimates related to portions of Sycamore and Chestnut Streets. Herman suggested that we also work with the City Engineer to solve a rough stretch on East First Street near the bridge related to the regular heaving of storm sewer pipes located under the road.
Herman reviewed the Engineer’s report dated November 17, 2017.
Herman indicated that the City Engineer has 6th Street Ditch Project plans and specifications 90% complete; which includes the east side of Hwy 38 and the wall by S. Chestnut. Herman report that he has received the proposed easements from the Engineer and will contact Pat O’Connell from Lynch Dallas P.C. in Cedar Rapids to work on easement acquisition.
Herman reviewed the Airport CIP and it will be on the next agenda for approval.
Herman informed the Council that he was working with a few local businesses that have not complied with the sign ordinance as amended in 2016.
Herman invited the Mayor and Council to inspect proposed additional Library parking lot lighting after the meeting.
Wolken moved to adjourn the Council meeting at 7:24 P.M., roll call vote unanimous.
Dena Himes, Mayor
Sally Hinrichsen, City Clerk