Regular Council Meeting – Official
June 3, 2019 – 6:00 P.M.
Community Media Center
Council Member Dave Goedken called the meeting to order. Council present: Dave Goedken, Brenda Hanken, Candy Langerman, Rob Paulson and Chris Lux. Council member Tom Yeoman joined meeting electronically. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Nick Kahler, Police Chief Britt Smith and City Engineer Patrick Schwickerath.
Langerman moved to approve the agenda, with addition of Next Generation invoice for Aquatic Center startup $5,104.53 and Unity Point request for cost share of storm water improvements. Lux seconded, roll call unanimous.
During Open Forum, Gerry Muller, 323 N Sycamore St, reported that he contacted Kelchen boy about submitting a bid to mow the Cemetery.
Goedken want to thank the Public Works Department for the great job of mowing and cleaning the cemetery prior to Memorial Day. Goedken was contacted by a priest from Cedar Rapids, who was amazed on the number of decorations on the graves and the detailed monuments. He stated it was a beautiful cemetery.
Lux moved to approve the consent agenda, Langerman seconded, roll call unanimous.
Goedken opened the Public Hearing on proposed re-zoning request for property located near 5 Spring Farm Lane from R-1 Single Family Residential to R-3 Condominium District. Staff reported receiving a petition pursuant to Iowa Code of more than 20% of the qualifying neighbors requesting the rezoning not be effective except with a favorable vote of at least ¾ of all members of the Council; letter from Matthew and Jaclyn Mayo, 11 Spring Farm Lane stating why they object to the rezoning of 5 Spring Farm Lane and a memo signed by six neighbors along Spring Farm Lane stating their opposition to the rezoning of 5 Spring Farm Lane. Matt Mayo, 11 Spring Farm Lane read wife letter from him & his wife stating their objects to the rezoning of 5 Spring Farm Lane. Herman reported P & Z Board reviewed the request and recommended that the proposed rezoning be approved to R-3 for the specific purpose of building a two unit condominium. Herman stated there may be an issue with the septic system and he contacted Paula Hart with Jones County Environmental Health. Herman stated spot zoning is not illegal and referred to the Comprehensive Plan which has Spring Farm Lane as a medium land use, which allows 2-unit condos. Mitch Monk, 5 Spring Farm Lane, stated he talked to County and was advised that if the City was okay with a septic system being installed, the County would probably approve it. Monk also talked to a plumber on the various septic systems and options. Herman advised Council could approve rezoning subject to certain conditions that were set out in a Conditional Rezoning Agreement. Nick Ruden, 9 Spring Farm Lane stated if approved he wanted the condo to stay single family units and he was not interested in hooking to City sewer. Mary Melchart, 1 Spring Farm Lane stated the development was a nice area by the school and did not what to see that change. She voiced concerns related to the drainage and if there was an issue who would be liable to remedy. She did not want to stop progress but want Council to be reasonable and rational. Herman stated the property owners would need to remedy any drainage issues. Jaclyn Mayo, 11 Spring Farm Lane stated the condo was being built where the septic systems exist. She voiced concerns on the condos becoming rental property and decreasing her property valuations. Kendi Monk, 5 Spring Farm Lane, stated a concern of the neighbors is water issues and stated they have never had a water issue. Dave Melchart, 1 Spring Farm Lane inquired from Monks if their intention was to stay in neighborhood or it is as rumored that they purchased property and plan to build a house there. Mitch Monk stated they purchased the property as an investment and they may build in the future and was not sure if they would sell or continue to own their home. Council discussed possible conditions to the rezoning if approved, such as: at least one unit must be owner occupied, no septic system discharge aboveground or no regular above ground discharge, only 2-unit condo allowed, and County approved septic tank system. Goedken moved to close the public hearing. Council discussed tabling ordinance or approving first reading with conditions. Goedken introduced and moved Ordinance #725 amending Chapter 165 “Zoning Regulations” and amending the Official Zoning map, first reading and in title only; with the following conditions to be spelled out in a Conditional Rezoning Agreement: at least one unit must be owner occupied, no regular aboveground discharge from septic system, and only 2-unit condo allowed. Herman was direct to prepare the Conditional Rezoning Agreement for the proposed rezoning for the next meeting. Langerman seconded, roll call unanimous.
Goedken opened the public hearing on proposed Development Agreement between City of Monticello and Mike Beck, a/k/a Beck Construction related to the proposed truck wash facility. Herman reported the P & Z Board reviewed and had no negative comments or recommendations. No public comments were received, and staff reported no oral or written comments were received. Herman reported neither the school nor Jones County made any formal objections to the proposed amendment. Herman reviewed the proposed development agreement terms, and the rebate, land purchase grant, sanitary sewer composite sampler grant and water and sewer grant payments, which are subject to annual appropriations. Herman stated Water/Wastewater Superintendent will be in charge to regularly check the sanitary sewer composite sampler and to notify developer if reaching the pretreatment agreement limits approved by DNR. Goedken moved to close the public hearing. Langerman moved to approve Resolution #19-77 to approve Development Agreement between the City of Monticello and Mike Beck a/k/a Beck Construction, Lux seconded, roll call unanimous.
Goedken opened the public hearing on proposed amendment to the Monticello Urban Renewal Plan to include incentives associated with the Livestock Truck Wash Facility with Mike Beck, a/k/a Beck Construction. Herman reported the P & Z Board reviewed and made no recommendation. No public comments were received, and staff reported no oral or written comments were received. Goedken moved to close the public hearing. Lux moved to approve Resolution #19-78 approving 2019 Amendment Number 3 to the City of Monticello Urban Renewal Area, Langerman seconded, roll call unanimous.
Doug Laird, Unity Point Health requested City share in the cost for storm water drainage issue by Clinic on Oak Street. Water comes under Hwy 38/Oak Street and flows to Kitty Creek, which has cut a canal through their property. Proposed plan include some cleaning/rip rap and then to transfer water in culverts to a point past the clinic. Craig Kramer, Kramer Funeral Home stated kids cross this area daily from school. When questioned, Schwickerath stated as long as the pipe being buried is the same size as the pipe under the road it should work. The estimated cost is $30,316.00. Goedken moved to approve Resolution #19-79 to approve cost share in a not to exceed amount of $15,000.00, related to storm water improvements to be installed behind Unity Point and authorizing Mayor to sign the agreement, Lux seconded, roll call unanimous.
Melissa Ehrisman, with WIN (Women In Networking) requested formal approval to hold “Monti Days” event in downtown Monticello on Saturday August 24, 2019 from 8 a.m. to 11 p.m. They would like to close First Street from Cedar Street to Main Street and Police Chief will work with them to get the paperwork completed. Kaitlyn Hunt, with WIN stated they intend to contact all businesses along First Street. Smith suggested they contact Be Fitness, as they are sponsoring a fun run the week before. Goedken moved to approve Resolution #19-80 to approve request of WIN Group to hold “Monti Days” event in downtown Monticello on Saturday August 24th from 8 a.m. to 11 p.m. (Includes First Street closure between Cedar Street and Main Street), subject to DOT Road closure approval. Paulson seconded. Roll call unanimous.
Herman reported the payment to Anderson Ladd related to the Berndes Center flooring is due tied to the second border color ordered by the City. Langerman moved to approve Resolution #19-81 to approve additional payment to Anderson Ladd, Inc related to the Berndes Center floor project, Lux seconded, roll call unanimous.
Yeoman left the meeting.
Schwickerath reviewed the proposed pay request for Horsfield Construction related to the North Sycamore Street Project. He reported that the project is on schedule and plan to have water, sewer and storm sewer installed before the fair. Goedken moved to approve Resolution #19-82 Approving Pay Request #2 from Horsfield Construction related to North Sycamore Street Reconstruction Project in the amount of $274,824.93, Lux seconded, roll call unanimous.
Schwickerath reviewed the proposed Change Order #2 for Horsfield Construction related to the North Sycamore Street Project for work performed on stairway found in ROW and under sidewalk adjacent to Strittmatter Law Office and purchase of modified Fernco Couplings for 10” clay tile connections. Goedken moved to approve Resolution #19-83 Approving Change Order #2 submitted by Horsfield Construction, Inc related to North Sycamore Street Reconstruction Project in the amount of $2,313.38, Langerman seconded, roll call unanimous.
Herman reported receiving a request from Tyler and Dr. Jayme Freye to delay installation of sidewalk along Northridge Drive, along the north side of their corner lot. Freye reported there was a fire hydrant where the sidewalk should be placed. Upon review and discussion, Lux moved to table the request from Tyler and Dr. Jayme Freye to delay installation of sidewalk along Northridge Drive, along the north side of their corner lot, Langerman seconded, roll call unanimous.
Herman reported working with Claussen Supply to draw up drawing for the HVAC units at the Berndes Center who is a plumbing supplier for most of the plumbers in town. Plumbers were invite to meet to review the plans with Claussen representative and Herman prior to bidding. Two bids were received, both of which was more than twice the price as bid last year. Upon reviewing the bids, Goedken moved to reject all bids related to the HVAC for the Berndes Center, Lux seconded, roll call unanimous.
Herman reported the compost site rezoning was approved by the County Supervisors. Herman talked to Brian Monk about some possible grading at the site to fill in a few depressions. Herman also stated the camera system would need some type of closure and he is looking into this.
Herman reported receiving only 3 responses back from the property owners along 7th Street; all of which agreed to the improvements. Council discussed how to proceed and asked Schwickerath to check with Horsfield to see if they would honor the unit priced to do the water, sewer and storm sewer at this time. If Horsfield agreeable, then City could proceed with those improvements and blacktop the areas of the street until assessment process could be completed.
Herman stated Josh Iben assured him that the fountain would be completed prior to July 4th.
Herman reviewed the sidewalk/ curb and gutter near Welter’s condos on 9th Street and Maple Street. Herman stated Welter has installed the sidewalk along the condos. Herman suggested installing curb and gutter in this area and to require the property owner on both sides to install sidewalk.
Herman reported the Park Board will be meeting next week and will discuss and make a recommendation to the Council regarding the mowing ideas and options.
Langerman move to adjourn at 8:44 P.M.
Dave Goedken, Councilmember
Sally Hinrichsen, City Clerk