Regular Council Meeting – Official
June 18, 2018 – 6:00 P.M.
Community Media Center
Mayor Brian Wolken called the meeting to order. Council present: Dave Goedken, Gary “Butch” Pratt, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Police Chief Britt Smith, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski and Jones County Economic Development Director Derek Lumsden.
Yeoman moved to approve the agenda, as amended by adding Chamber liquor license transfer to consent agenda, Lux seconded, roll call unanimous.
Goedken moved to approve the consent agenda, Pratt seconded, roll call unanimous.
Herman reviewed changes requested to the draft Fiber Installation Agreement between City of Monticello and Veloxium by Jerry Pasker. Pratt moved to approve Resolution #18-69 Approving Fiber Installation Agreement between City of Monticello and Veloxium, Inc., seconded by Lux, roll call unanimous.
Herman reported that he explained to Steve Koob the tax savings he could receive under the abatement if he annexed into the City. The annexation saw significant delays due to the fact that the Yousse property needed to be annexed before Koob’s property could be annexed. Yeoman moved to approve Resolution #18-70 approving Steve Koob Tax Abatement on Commercial property located at 100 W. 11th Street, based on fixed value of $46,700 for five years, seconded by Pratt, roll call unanimous.
Herman reported Lloyd Welter applied for a tax abatement when completing the condo units, which was denied by the county Assessor as one set of the units was not included within the “Horizontal Property Regime” documents. Welter took measures to correct this issue and added the three units to the Horizontal Property Regime, however, it appears no steps were taken to bring the Assessor into the fold at that time. Goedken moved to approve Resolution #18-71 approving Lloyd Welter Tax Abatement on Residential property located at 412, 414, and 416 N. Maple Street, for 5 years at the rate that it would have been when first applied for abatement, Yeoman seconded, roll call unanimous.
Herman reported P & Z Board discussed the sign Dave Schoon placed on his property that does not meet any of the sign regulations and recommended the sign be allowed, as a pole sign. Russ moved to approve Resolution to approve Dave Schoon sign as constructed and located on fence posts on and/or near the ROW of D62/W 1st Street, as recommended by P & Z Board as a pole sign, Paulson seconded. Roll call vote, Russ, Paulson, and Goedken voted aye and Pratt, Lux and Yeoman voted nay. Motion failed. LaGrange had advised Schoon that he could not proceed with the sign until Council approved. After further discussion and review of procedures followed, Pratt moved to approve Resolution #18-72 to approve Dave Schoon sign as constructed and located on fence posts on and /or near the ROW of D62/ W 1st Street, with a $250 fine or maximum amount allowed for not following proper procedures and if not paid by July 1st, Herman is to start civil procedures. Lux seconded, roll call unanimous.
Herman reported that P & Z Board recommended approval of Parcel 2018-37. Goedken moved to approve Resolution #18-73 to approve Plat of Survey to Parcel 2018-37, Goedken seconded, roll call unanimous.
Herman reviewed proposed agreement regarding Willow Ridge 4th Addition infrastructure improvements on the remaining five lots, which have not been completed. Agreement provides that the City will pay for the necessary public infrastructure improvements in Willow Ridge 4th Addition; which will allow the City to accept said improvements and Faust will reimburse the City for all improvements upon sale of one of the remaining lots. City will execute a Mortgage and a Promissory Note with Faust, placing a lien on the remaining lots. Goedken moved to approve Resolution #18-74 approving agreement between Faust Construction, Inc., Brandon and Ashley Faust, and the City of Monticello, Russ seconded, roll call unanimous.
Yeoman moved to approve Resolution #18-75 to approve Supplemental Agreement between the City of Monticello and the IDOT Re: Maintenance of Primary Roads in Monticello, Goedken seconded, roll call unanimous.
Goedken moved to approve Resolution #18-76 To acknowledge Monticello Library Director and Staff wages for FY ’19, seconded by Yeoman, roll call unanimous.
Goedken moved to approve Resolution #18-77 Approving wages for non-bargaining staff for FY ’19, Russ seconded, roll call unanimous.
Herman reported City Engineer reviewed and recommended approval of Pay Request #8 and Change Order #1. Change Order is related to changes in the design of the hangar, where interior walls were removed, which created one larger two plane hangar as opposed to two individual plane hangars. Council discussed the concrete finish issue and contractor agreed to coat all floor surfaces with epoxy and clear coat finish, so all hangars had same finish. Yeoman moved to approve Resolution #18-78 To approve Pay Request #8, related to the Monticello Airport Ten-T Hangar project, to Schaus-Vorhies in the amount of $35,744.27 and Change Order #1 in the amount of ($1,516.24), Pratt seconded, roll call unanimous. Herman reported that Snyder & Associates has submitted a request for additional payment, as more time was required, due to Schaus-Vorhies building fire and owner health issues delaying project so concrete contractor didn’t get started and took another job, so had to hire another contractor. Concrete was not started until late in the year, so had to change to trench walls instead of the walls in the specs. They estimated that they put in an extra $12,000 to $13,000 of work but only submitted a bill for around $8,000, Herman will put on next agenda.
Herman reported the Police Department has been down one vehicle after recent incidents and proposes to purchase a new Ford Utility Police Interceptor to return to full coverage. Smith reported an extra 10,000 miles was put on the pickup since October. Smith reported Officer Bob Urbain will be returning to work on light duty shortly. Smith stated the fuel efficiency of the SUV’s is about $.20/mile and the pickup is about $.40/mile. The rotation schedule has the oldest SUV replaced in 2023. Smith stated it will cost approximately $8,000 to install lights fixtures and other safety equipment. Smith stated Freese Motors bid came in $1,459 more than Stivers Ford in Des Moines, who has the State bid. Goedken moved to approve Resolution #18-79 To approve purchase of 2018 Ford Utility Police Interceptor, seconded by Pratt, roll call unanimious. 2018 Ford Utility Police Interceptor will be purchased from Freese Motors for $30,200.
Herman reported the City will be billed $10.50 per collection site per month for garbage and $4.00 per collection site per month for recycling, or $14.50. A $3.00 administrative fee will be added for a total of $17.50. After removing the equipment replacement fee of $.50 per month the new total per month will be $17.00 for those properties not utilizing dumpsters. Rates will increase 3% annually, to be consistent with Republic’s agreement. Goedken moved to approve Resolution #18-80 Setting fees related to the Collection of Solid Waste pursuant to Chapter 106 of the Monticello Code of Ordinances, Russ seconded, roll call unanimous.
Herman reported Republic will be mailing an informational flyer out to residents explaining new process for garbage/ recyclable collection, but they will not be accepting glass as recyclable product. Garbage will be picked up on Wednesdays and Fridays and recycling will continue to be picked up bi-weekly on Thursdays. Yeoman introduced and moved Ordinance #715 amending Chapter 105, “SOLID WASTE CONTROL”, first reading and in title only, Pratt seconded, roll call unanimous.
Yeoman introduced and moved Ordinance # 716 amending Chapter 106, “COLLECTION OF SOLID WASTE”, first reading and in title only, Goedken seconded, roll call unanimous.
Herman reported P&Z Board has reviewed and recommends approval to rezone 203 E 9th Street from R-1 Single-Family Residential to R-3 Multi-Family Residential. Yeoman introduced and moved Ordinance # 717 amending Chapter 165, “ZONING REGULATIONS”, of certain property located within City Limits of the City of Monticello, same being generally described as 203 E 9th Street, Monticello, IA 52310, legally described as set forth below, and amending the Official Zoning Map, first reading and in title only, Goedken seconded, roll call unanimous.
Herman reported the State approves Fireworks Permits and they collect the inspections fees, as set by State Code. City Transient Merchant Code sets a fee depending on the length of the permit. There is pending litigation with regards if cities can or can not charge transient merchant fees to vendors selling fireworks. There are two vendors with permits to sell in town, one by Kardes 151 and the other by Fareway. Smith stated if they have outside sales, they must furnish their own security. Yeoman moved to charge $100 per week for transient merchant permit fee for fireworks, Goedken seconded, roll call unanimious.
Herman reported working with LaGrange to revise the sidewalk inspection, permitting and review process and are working on new language for the building permit, regarding sidewalk ADA compliance expectations.
Herman reported the Flood mapping, Consultant Coordination Officer Meeting was held and there were no changes to any flood plains/ floodways within City of Monticello limits but there were changes in other areas and cities in Jones County.
Herman reported he, Mayor, Park Director Jacob Oswald, and two Park Board members will be interviewing candidates, to fill the open position created by Casey Reyner’s resignation, on Tuesday evening. Herman stated he had 4 applications and set up the interviews and feels there are good candidates to fill the opening and are in need of getting someone hired and working as soon as possible. If these interviews do not result in a clear choice, then he will advertise the position.
Paulson moved to adjourn at 7:54 P.M.
Brian Wolken, Mayor
Sally Hinrichsen, City Clerk