Regular Council Meeting – Official
February 19, 2018 – 6:00 P.M.
Community Media Center
Mayor Pro Tem Johnny Russ called the meeting to order. Council present: Dave Goedken, Rob Paulson, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath, Police Chief Britt Smith, Park and Rec Director Jacob Oswald and Library Director Michelle Turnis. City Engineer Casey Zwolinski arrived later in the meeting.
Yeoman moved to approve the agenda, Pratt seconded, roll call unanimous.
Goedken moved to approve the consent agenda, Lux seconded, roll call unanimous.
Library Director Michelle Turnis addressed the Council regarding the proposed FY ‘19 Library budget and staffing changes made.
Oswald reported working with Anderson Ladd, Inc representative Noah Johnson for last two months regarding potential flooring replacement at Berndes Center. Johnson reviewed the proposed flooring options and recommended the Pulastic Classic ECO 90 flooring due to the variety of events held at the facility. He reported that the product would have a 25 year warranty. Johnson explained that the floor was considered a permanent flooring that should last the life of the building, that wouldn’t under appropriate use crack or tear but would need to be sanded and refinished in 10 years. Herman stated they could remove the current flooring in July so that any work on the concrete could be completed in advance of the anticipated August installation. The Fair had no objection to utilizing the facility without the current Sport Court flooring during the Fair. Herman also recommended that the City consider replacing the current stage to prevent damage to the new floor. Johnson stated that the placement of light weight plywood under the stage would also prevent damage to the floor. Yeoman moved to table the Berndes Center flooring replacement project to March 5th agenda, Pratt seconded, roll call unanimous.
Herman reviewed Senior Dining information provided by Program Director Lisa Tallman, in regard to meals served, investment from other communities, and budget. Goedken moved to approve Resolution #18-26 Approving FY ’19 Senior Dining Funding request in the amount of $4,500., Lux seconded, roll call unanimous.
Herman reported that the City Engineer recommended the approval of Pay Request #5 and Change Order #4 related to the 2017 Main Street HMA Project with appropriate retainage. Goedken moved to approve Resolution #18-27 Approving Pay Request #5 in the amount of $44.41 and Change Order #4 in the amount of $55,770.58, submitted by Eastern Iowa Excavating & Concrete RE: 2017 Main Street HMA Project, Pratt seconded, roll call unanimous.
Goedken moved to approve Resolution #18-28 Approving Final Acceptance of the 2017 Main Street HMA Project, Yeoman seconded, roll call unanimous.
Zwolinski reviewed the proposed change order for the 1st Street Bridge Project. An area on the west side of Kitty Creek was washed away or eroded with the high water levels and he recommended adding more revetment to the embankment. The change order included $344 related to cold weather concrete application, and $1,000 related to a second mobilization to dig out, shape, and add rip rap to the ditch lying north and west of the bridge. There will be an estimated $7,918.75 in additional expense related to excavation, placement of engineering fabric and revetment materials to the ditch. Goedken moved to approve Resolution#18-29 Approving Change Order #2 in the amount of $1,344, submitted by Taylor Construction, Inc. Re: 2017 E. 1st Street Bridge Replacement Project, Yeoman seconded. Roll call vote, Goedken, Yeoman, Lux, Pratt and Russ voted aye and Paulson voted nay; Motion carried.
Herman reported that he negotiated the purchase of the tax sale certificate and real estate located at 103 W 1st Street, as he was directed in closed session on February 5, 2018. Goedken moved to approve Resolution #18-30 approving and ratifying Council Direction to Purchase Tax Sale Certificate related to 103 W. 1st Street and to purchase owner’s interest in property located at 103 W. 1st Street, Yeoman seconded, roll call unanimous.
Herman reported that the Iowa DNR Brownfield program will cover the costs of an Environmental Site Assessment and Asbestos Inspection at 103 W. 1st Street. The program will also cover 50% of costs associated with asbestos abatement, if asbestos is found and the City chooses to have it removed. The DNR investment in asbestos removal is limited to 50% of the removal costs or $25,000, whichever is less. Goedken moved to approve Resolution #18-31 to approve Iowa Brownfield Redevelopment Program Community Assistance Grant Agreement between the City of Monticello and the IDNR with regard to a Phase I Environmental Site Assessment of the property located at 103 W. 1st Street, Monticello, Iowa, seconded by Yeoman, roll call unanimous.
Herman reported that the City is a member of the Maquoketa River Watershed Management Authority. The Authority seeks to create a Watershed Management Plan and they are seeking an IDNR grant to pay for its’ creation which requires a 5% match. Goedken moved to approve Resolution #18-32 Approving Submission of Letter of Support and Financial Commitment to the Maquoketa River Watershed Management Authority 2018 Water Quality Management Grant Application, seconded by Lux, roll call unanimous.
Herman reported that the Jones County Board of Supervisors reportedly agreed to a $40,000 Economic Development investment not the $50,000 requested but may agree to invest more at a later date.
Herman reported that the Monti in Motion Car Show will be held on June 9, 2018 in downtown Monticello and planning is going well. Bob Hines thanked the Chamber of Commerce and City of Monticello for hosting and planning the car show and felt it was a great event for the Community.
Smith submitted a written Police Department activity report for January and asked the Council if they would like him to continue to provide such a report and whether they would like to see it monthly or quarterly. Consensus of the Council was that a quarterly report would be adequate. Smith reported that Bob Urbain has been cleared to return to work on a light duty basis.
Herman informed the Council of a recent citizen suggestion in regard to South Cedar traffic. The suggestion was that the semi and farm related traffic, except for local traffic that needed to travel on S. Cedar between 1st Street and Main Street, should be directed to E. 1st Street, keeping said heavy traffic on the State Highway, not the City Street. The suggestion was primarily based upon safety but was also based upon wear and tear on the street.
Pratt moved to adjourn at 7:21 P.M.
Johnny Russ, Mayor Pro Tem
Sally Hinrichsen, City Clerk