Regular Council Meeting – Official
December 4 2017 – 6:00 P.M.
Community Media Center
Mayor Pro Tem Brian Wolken called the meeting to order. Council present: Dave Goedken, Brian Wolken, Rob Paulson, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange and City Engineer Patrick Schwickerath. Mayor Dena Himes and Council member Johnny Russ were absent.
Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.
Paulson moved to approve the consent agenda, Lux seconded, roll call unanimous.
Herman reported that Republic, current commercial dumpster hauler, proposes to provide front load dumpsters to all customers at no charge if the City would agree to extend the Dumpster Collection Agreement from 2020 to 2024. Republic also proposed to collect residential recycling and to provide all residential customers with a 65 gallon recycling cart at no cost. Republic Representative Matt Pivit stated that approximately 100 front load dumpsters and 1500 recycling containers would be supplied, and that Republic would own the dumpsters and carts, with no rent or repair cost to the user. Herman stated residents would not be required to use the recycling carts. Herman stated there were a few businesses still using outside contractors to pick up their dumpsters, which is against current City Code. He is currently working to get them switched over before civil penalties are imposed. Goedken questioned if they would still pick up glass and Pivit stated he would work with the City as to what is recyclable. Herman stated the current recycling hauler approached him about not picking up glass and was advised they were required by their contract to continue to pick up the glass. Pivit stated there is currently no market for glass. Yeoman moved to authorize Herman to work with Republic to prepare a contract to extend the dumpster contract until 2024, with them providing the front load dumpsters and recycling carts at no cost to the user and to put a notice in the paper to see if there is any other interest in providing the service. Goedken seconded; Roll call vote, Yeoman, Goedken, Lux and Wolken voted aye and Paulson voted nay; Motion carried.
LaGrange reviewed six proposed street repair bid packages. LaGrange explained that bid package #6 would require the assistance of the City Engineer. Goedken moved to approve compilation of street repair bid packages and authorize LaGrange to seek bids for spring 2018 construction, Yeoman seconded, roll call unanimous.
Yeoman moved to approve Resolution #17-155 Approving Pay Request #4 in the amount of $91,557.97 submitted by Taylor Construction, Inc. Re: 2017 E. 1st Street Bridge Replacement Project, Lux seconded; roll call vote, Yeoman, Goedken, Lux and Wolken voted aye and Paulson voted nay. Motion carried.
Goedken moved to approve Resolution #17-156 To approve Pay Request #3, related to the Monticello Airport Ten-T Hangar project, to Schaus-Vorhies in the amount of $124,221.76, Lux seconded, roll call unanimous.
Herman reviewed the proposed five year airport capital improvement plan. Yeoman moved to approve Resolution #17-157 approving the submission of the Five Year Airport Capital Improvement Program and Long Range Needs Assessment, Years Six to Twenty, Wolken seconded, roll call unanimous.
Herman reviewed contractor pricing related to asphalt and concrete cemetery driveway improvements. Goedken moved to approve Resolution #17-158 to approve Cemetery Paving Project, with 6” PCC with rebar, seconded by Yeoman, roll call unanimous. Goedken suggested that staff look at prices related to epoxy coated rebar as opposed to standard, non-coated, rebar.
Goedken moved Ordinance #708 amending Monticello Code of Ordinances 65.02 “Stop Required” and “Yield Required” third and final reading and in title only, Wolken seconded, Roll call unanimous.
Goedken moved Ordinance #709 providing for the division of taxes levied on taxable property in the 2017 Addition (Amendment #2) to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, third and final reading and in title only, Wolken seconded, roll call unanimous.
Herman reported that he has been approached by Council members who have been approached by local contractors interested in bidding on city mowing services. The City currently uses Steve Monk Construction for nearly all mowing and the City has been very satisfied. Herman explained that he brought this topic up due to the questions received by Council members passed on to him and that the Council could take no action, could re-bid all the mowing as one package, or could break the mowing into more than one bid package. Herman indicated that the only issue with current practices brought to his attention was a desire to have certain areas not treated with Roundup but with a weed whip, particularly around the Aquatic Center, town entryways and other prominent areas. Consensus of the Council was to continue with Steve Monk Construction this coming season and to consider bidding out some or all of the mowing for the 2019 season.
Herman reviewed a letter received from the Jones County Safe & Healthy Youth Coalition requesting financial support in the amount of $2,000. Herman will put on next agenda for consideration.
Herman informed the Council of letters he has sent to Red Hughes in regard to the terms of the Hughes pre-annexation that were to be complied with by June 1, 2015, including the plugging of a well and the removal of all junk and junk vehicles, and other similar nuisance related items, from his property. Hughes previously requested a time extension into October, 2017 which Herman granted. Herman proposed that Hughes be in substantial compliance by June 1, 2018 and consensus of the Council was that he be fully compliant by June 1, 2018 or be subject to citation. Herman agreed to notify Hughes of the Council position.
Herman reported the receipt of a Notice to Redeem related to the Compadres Building Tax Sale.
Schwickerath reviewed cost estimates related to potential reconstruction of North Sycamore Street from 1st Street to 7th Street or from 3rd Street to 7th Street along with cost estimates associated with the reconstruction of Chestnut Street from 2nd Street to 3rd Street. Council took no action at this time.
Paulson moved to adjourn the Council meeting at 7:20 P.M., roll call vote unanimous.
Brian Wolken, Mayor Pro Tem
Sally Hinrichsen, City Clerk