Regular Council Meeting – Official
August 7, 2017 – 6:00 P.M.
Community Media Center
Mayor Dena Himes called the meeting to order. Council present: Dave Goedken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith. Council member Brian Wolken was absent.
Yeoman moved to approve the agenda, Goedken seconded, roll call unanimous.
Goedken moved to approve the consent agenda, Lux seconded, roll call unanimous.
Herman reported that in June, 2016 Fancy Fritter had a sewer backup into their business during the jetting of a plugged sewer main near their business. After recently receiving a letter to repair the sidewalk, they requested that the City repair their sidewalks as compensation for the sewer backup. After a recent meeting with them, Herman submitted their claim to the City insurance carrier for investigation. Council discussion led to a consensus that the sewer backup and sidewalk replacement should be handled separately. Goedken moved to table the request until the insurance investigation was complete, Russ seconded, roll call unanimous.
Herman asked that the Council give him direction with regard to the type of siding they would like to see installed on the hail damaged clock tower. Herman review several options. Goedken moved to direct Herman to seek bids to replace with comparable siding, LP Smartside lap siding on entire structure, and LP Smartside horizontal lap siding on large portion and LP Smartside shakes on the upper portion, with a 30 year warranty on the LP Smartside siding, Yeoman seconded, roll call unanimous.
Herman reported that the home at 224 N Chestnut has been demolished and that the prior property owner has until September 1st to remove personal possessions from the garage. Herman requested guidance from Council on the process that they wanted to follow with regard to the sale of the property. Herman reported that interest in the lot had been expressed to him by a number of people. Goedken moved to direct Herman to prepare a public request or proposals for Council consideration at the September 5th meeting, Lux seconded, roll call unanimous.
Goedken moved to approve Resolution #17-84 approving Plat of Survey to Parcel 2017-52, Russ seconded, roll call unanimous.
Yeoman moved to approve Resolution #17-85 approving Plat of Survey to Parcels 2017-41 and 2017-42, Russ seconded, roll call unanimous.
Goedken moved to approve Resolution #17-86 approving Plat of Survey to Parcels 2017-57 and 2017-58, Lux seconded, roll call unanimous.
Goedken moved to approve Resolution #17-87 approving Plat of Survey to Parcel 2017-43, Paulson seconded, roll call unanimous.
Goedken moved to approve Resolution #17-88 approving Final Plat of Hollywood Acres, Jones County, Iowa, Lot 1 and 2, Lux seconded, roll call unanimous.
Herman reviewed the Pay Request from Monk Construction for the Airport hail damage roof repairs. Goedken moved to approve Resolution #17-89 approving Monk Construction Pay Request #1 related to the Airport Terminal /Hangar Building Roof Replacement Project, Yeoman seconded, roll call unanimous.
Al Urbain, from Al Urbain Construction Management and Doug Wortman, Orbis Plant Manager reviewed the Orbis building addition site plan and storm water management plan with the Council. Herman reported that the P & Z had recommended approval of the Orbis site plan and storm water management plan and that he had received more detailed information in relation to the storm water management plan since P & Z consideration. Yeoman moved to approve Resolution #17-90 to approve Orbis Mfg Site Plan and Storm Water Management Plan, seconded by Goedken, roll call unanimous.
Schwickerath filed the final schedule of assessments covering the 2016 East South Street Reconstruction Project with the City Clerk. Goedken moved to approve Resolution #17-91 Adopting Final Assessment Schedule for the 2016 East South Street Reconstruction Project and Amending, Confirming and Levying the Assessments, Russ seconded, roll call unanimous.
Herman reported that the League of Cities Conference will be held in Davenport in September. Council should let Hinrichsen know if interested in attending.
Herman reported that three properties outside the City limits had recently been connected to City water, the Berean Bible Church, Insurance Associates and First Church of the Nazarene. Herman explained that when a property outside the City limits connects to City Water that they are required to sign a pre-annexation agreement. Yeoman moved to require the Berean Bible Church, Insurance Associates and First Church of the Nazarene to sign a pre-annexation agreement, in case City would want to annex them in at a later date, and to charge them the same water rate as the residents of Monticello are paying, Russ seconded, roll call unanimous.
Herman discussed nuisance and other concerns with the property located at 616 S. Main Street. A representative of K Power Fuels advised Herman that they had a buyer for the property with plans to re-open the station. Herman advised that the pole sign nearest the road and most of the canopy and fuel pumps were located in the City ROW. Council directed Herman to inform the owners that the signage must come into compliance and that the Council would consider whether or not to allow the canopy and pumps to remain in the ROW at the next meeting. Council understood that proposed new owner would be at the next meeting to speak to the Council in regard to their intentions.
Schwickerath updated the Council on the South Main Street project, informing them that the first layer of asphalt would be installed this week. Then two weeks thereafter would be dedicated to sidewalk related ADA improvements, with the last layer of asphalt and painting of the roadway markings to be completed thereafter.
Russ handed out information he had received from Monarch Watch.
LaGrange extended an invitation from Cascade to tour their new sewer plant on September 16.
Goedken moved to adjourn the Council meeting at 7:14 P.M., roll call vote unanimous.
Dena Himes, Mayor
Sally Hinrichsen, City Clerk